You may have a facility that may be able to
host an inspection.
Here are the
Normally, FEIT tries to get a "donated
facility/arena" and each participant pays a stall fee or trailer-in
fee directly to the barn. That way, we can keep the fees as
reasonable as possible. When facility rent is required, we
often have to charge more per horse, on top of the regular stall
fee, or we have to require more than the usual minimum of 12
sign-ups, in order to cover the expenses. Facility rent can often
make a location harder to bring together.
Host barns need to have 10-20 day stalls available (some can work
from their trailer if need be) and an indoor or covered arena that
is safe to turn horses loose in (high enough side rails is
important!). All inspected horses, including babies and stallions,
have a liberty portion of the evaluation that is required to judge
We can hold an inspection anywhere that has adequate facilities,
where there are enough participating horses to cover the minimum
costs - usually 12 to 15. We can post any "possible" location on the
website and see what kind of response comes in. If there are enough
entries 60 days prior to the scheduled date, then we can go ahead
with the location, and if there are not, we simply cancel the
location. So, it can't hurt to try. Once it looks like we have a
fair amount of interest, then we can pick a firm date and secure a
judge, based on availability.
Inspection dates are traditionally in the fall,
but we can schedule inspections for any time of year. Please be
aware that dates for fall are often not set until June (at
earliest), prior to the inspection date.
Here is what we need to know about the facility:
Is this barn willing to donate the facility
use or would it be a rental situation?
If rent for the arena is required, how much per day and what are
their basic requirements?
What are the stall fees? (we try to keep this to no more than $20-30
for a day stall, but every situation is a bit different)
Are over-night stalls available and if so, how many and at what
Do stalls include bedding, or should participants bring their own?
Does the facility require a trailer-in fee for people who do not
want a stall?
Is a negative Coggins required for 6 or 12 months prior?
Does the facility require any specific proof of vaccinations?
Does the facility have a website? If so, we will post it on the FEIT
What are the insurance requirements of the facility? (we can have
every participant sign a hold-harmless for the barn, if they provide
one and we have a standard one that each participant always has to
sign, on the FEIT entry form). FEIT also carries general liability
Do they have a lounge area? Access to a fridge?
What is the trailer parking situation?
What is their dog policy?
Does the facility, or a local volunteer host, have a place (basic,
clean guest bedroom) for the judge and one official to stay? If not,
what are the local recommended hotels?
Additionally, it is nice to offer lunch somehow during the day. It
can be sold or donated - either way, as long as someone "local"
volunteers to sell/donate it and manage it during the day. Pony
clubs or 4-H kids and other local clubs are often willing to do
"lunch duty" as a fund raiser for their group.